THE CORPORATION OF THE TOWN OF LASALLE

Minutes of the Regular Meeting of the Town of LaSalle Council held on

Meeting #:
Date:	Tuesday, June 25, 2019
Time:	6:00 P.m. - 8:00 P.m.
Location:	Council Chambers, LaSalle Civic Centre, 5950 Malden Road

Members of Council Present:

• Mayor Marc Bondy,
• Deputy Mayor Crystal Meloche,
• Councillor Michael Akpata,
• Councillor Mark Carrick,
• Councillor Sue Desjarlais,
• Councillor Jeff Renaud,
• and Councillor Anita Riccio-Spagnuolo

Administration Present:

• J. Milicia, Chief Administrative Officer,
• L. Jean, Deputy Clerk,
• D. Langlois, Director of Finance and Treasurer,
• L. Silani, Director of Development & Strategic Initiatives ,
• P. Marra, Director of Public Works,
• A. Burgess, Supervisor of Planning & Development,
• J. Columbus, Director of Culture and Recreation,
• R. Hyra, Human Resource Manager,
• E. Thiessen, Deputy Fire Chief,
• John Leontowicz, Police Chief,
• G. Ferraro, Manager of Finance & Deputy Treasurer,
• N. DiGesu, Manager of IT,
• D. Dadalt, Legal Counsel,
• and D. Davies, LaSalle Police Service

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A.

OPENING BUSINESS

1.

Call to Order and Moment of Silent Reflection

Mayor Bondy calls the meeting to order at 6:00 p.m.

2.

Disclosures of Pecuniary Interest and the General Nature Thereof

None disclosed. 

3.

Adoption of Minutes

• 202/19
  Moved by: Councillor Desjarlais
  Seconded by: Councillor Carrick

  That the minutes of the regular meeting of Council held June 11, 2019 BE ADOPTED as presented.

  Carried.

4.

Mayors Comments

Mayor Bondy, Joe Milicia, CAO, and Julie Columbus, Director of Culture and Recreation, visited Louisville, Kentucky to sign a proclamation of sister cities. They were very welcoming and toured Louisville as much as possible in a short amount of time. The Town is excited for the future opportunities this relationship will bring and hope that Louisville can join us in LaSalle during our Rendez-vous Voyageur event taking place in September of this year.

Mayor Bondy attended Elementary School Monseigneur-Augustin-Caron and met with the grade 3 and 5 classes. He provided an overview of the Mayor's position, Council, and the Town of LaSalle.

On June 8th the Mayor hosted five Grade 1 classes from St. Gabriels, providing students with a tour of the Civic Centre. The students had a great time. 

A thank you is extended to Deputy Mayor Meloche and Councillor Akpata for stepping in on behalf of the Mayor over the weekend.

B.

PRESENTATIONS

1.

LaSalle Police Service Annual Report

• 203/19
  Moved by: Councillor Desjarlais
  Seconded by: Councillor Renaud

  That the presentation of the LaSalle Police Service 2018 Annual Report BE DEFERRED until the July 9, 2019 Regular Meeting of Council.

  Carried.

C.

DELEGATIONS

D.

PUBLIC MEETINGS AND/OR HEARINGS

E.

REPORTS / CORRESPONDENCE FOR COUNCIL ACTION

1.

MADD Signs

Chaouki Hamka, Community Leader, MADD Windsor and Staff Sergeant Duncan Davies appear before Council in support of the Administrative Report and are available for questions. 

• 204/19
  Moved by: Deputy Mayor Meloche
  Seconded by: Councillor Riccio-Spagnuolo

  That the report of the Director of Public Works dated May 31, 2019 (PW16-19) regarding Mothers Against Drunk Driving (MADD) campaign signs BE RECEIVED; and that this matter BE DEFERRED and brought to the next Police Services Board meeting being held September 16, 2019; and that the LaSalle Police Services Board BE REQUESTED to become a community partner and provide financial sponsorship.

  Carried.

2.

Louisville Sister City

• 205/19
  Moved by: Councillor Desjarlais
  Seconded by: Councillor Renaud

  That the report of the Director of Culture and Recreation dated June 17, 2019 (C&R 2019-07) recommending to proclaim Louisville, Kentucky an official Sister City of the Town of LaSalle BE APPROVED; and that Town of LaSalle staff work with the City of Louisville staff to explore joint ventures to commemorate our shared history and heritage focusing on the French settlement during the 17^th and 18^th Century and strategic initiatives that strengthen and enhance our community; and further that Council extend a formal invitation to the members of the Louisville Metro Council, the Louisville Sister City Board Members and Alliance Francaise de Louisville to attend the Rendez-vous Voyageur event in September BE APPROVED.

  Carried.

3.

Energy Conservation & Management Plan

• 206/19
  Moved by: Councillor Renaud
  Seconded by: Deputy Mayor Meloche

  That the report of the Manager of Finance/Deputy Treasurer and Manager of Facilities dated June 25, 2019 (FIN-12-2019) regarding the Town of LaSalle's 2019 Energy Conservation & Management Plan BE RECEIVED; and that the Town of LaSalle's 2019 Energy Conservation & Management Plan BE APPROVED.

  Carried.

4.

Approval of the 2018 Audited Financial Statements

Katie denBok, KPMG appears before Council to speak on the Audit Findings Report and to inform members of Council that there were no findings.

• 207/19
  Moved by: Councillor Carrick
  Seconded by: Councillor Renaud

  That the report of the Director of Finance & Treasurer dated June 11, 2019 (FIN-14-2019)  regarding the 2018 Audited Financial Statements BE APPROVED and ADOPTED; and that the 2018 Audited Financial Statements be Published in local newspapers and the Town's website; and that the 2018 Audited Financial Statements and 2018 Financial Information Returns BE SUBMITTED to the Ministry of Municipal Affairs, in accordance with Section 294(1) of the Municipal Act. 

  Carried.

5.

Strategic Asset Management Policy

• 208/19
  Moved by: Deputy Mayor Meloche
  Seconded by: Councillor Renaud

  That the report of the Manager of Finance/Deputy Treasurer dated June 25, 2019 (FIN-15-2019) regarding the Strategic Asset Management Policy BE RECEIVED; and that the Town of LaSalle Strategic Asset Management Policy BE APPROVED.

  Carried.

6.

Windsor Family Credit Union - Financial Services Agreement

• 209/19
  Moved by: Deputy Mayor Meloche
  Seconded by: Councillor Desjarlais

  That the report of the Director of Finance & Treasurer regarding a Financial Services Agreement with Windsor Family Credit Union BE RECEIVED; and that said agreement BE RENEWED for an additional 5 year term based on the continuation of the existing agreement; and that the Director of Finance & Treasurer BE AUTHORIZED to prepare and sign all the necessary agreements. 

  Carried.

7.

Amherstburg Nuclear Emergency Plan - Emergency Worker Center

• 210/19
  Moved by: Deputy Mayor Meloche
  Seconded by: Councillor Akpata

  That the report of the Fire Chief dated June 7, 2019 (FIRE-19-10) regarding the Amherstburg Nuclear Emergency Plan - Emergency Worker Center BE RECEIVED; and that the Vollmer Complex BE DESIGNATED as a potential Emergency Worker Center in the Amherstburg Nuclear Emergency Plan; and that a corresponding by-law authorizing the execution of an agreement between the Town of LaSalle and the Town of Amherstburg BE APPROVED during the By-Law stage of the agenda.

  Carried.

8.

Records Management Program Updates

• 211/19
  Moved by: Councillor Carrick
  Seconded by: Councillor Akpata

  That the report of the Records Management Clerk dated June 17, 2019 (CL-14-19) regarding Records Management Program updates BE RECEIVED; and that By-Law 7738, passed on March 10, 2015 which approved the current classification scheme and retention schedule for corporate records BE REPEALED; and that the new By-Law and Records Retention Schedule BE APPROVED setting our series, descriptions and retention periods for corporate records in accordance with current governing legislation; and that the new Records Management Manual BE APPROVED.

  Carried.

9.

Veterans Voices of Canada Request for Support

• 212/19
  Moved by: Councillor Renaud
  Seconded by: Councillor Akpata

  That the request for support from Veterans Voices of Canada BE RECEIVED and that a sponsorship of $1000 BE APPROVED to support the local Flags of Remembrance Ceremony to be held September 21, 2019 at 1:30 p.m. at Assumption Park, Windsor and that the following Veterans be honoured: Morris Brause (Germany, UN, Afghanistan), Bill Moss (Korea), Garry Duchane (Canadian Vietnam Veteran), Joseph Johnston (Korea), Chuck Milks (Korea). 

  Carried.

10.

Accessibility Advisory Committee Minutes June 4, 2019

• 213/19
  Moved by: Councillor Desjarlais
  Seconded by: Deputy Mayor Meloche

  That the recommendations contained in the minutes of the Accessibility Advisory Committee Meeting dated June 4, 2019 BE APPROVED as presented.

  Carried.

11.

Parks, Recreation & Events Advisory Committee Minutes May 16, 2019

• 214/19
  Moved by: Councillor Desjarlais
  Seconded by: Councillor Riccio-Spagnuolo

  That the recommendations contained in the minutes of the Parks, Recreation & Events Advisory Committee  dated May 16, 2019 BE APPROVED as presented.

  Carried.

F.

INFORMATION ITEMS TO BE RECEIVED

1.

May 2019 Financial Statement and Financial Reports

• 215/19
  Moved by: Councillor Carrick
  Seconded by: Deputy Mayor Meloche

  That the Financial Statement, Capital Fund Analysis and Reserves and Reserve Fund Schedule ending May 30, 2019 BE RECEIVED for information.

  Carried.

2.

Schedule of Reports to Council

• 216/19
  Moved by: Deputy Mayor Meloche
  Seconded by: Councillor Carrick

  That the report of the Chief Administrative Officer dated June 25, 2019 being a summary of reports to Council BE RECEIVED.

  Carried.

G.

PRESENTATION

• 217/19
  Moved by: Councillor Carrick
  Seconded by: Councillor Desjarlais

  That the LaSalle Police Service 2018 Annual Report BE PRESENTED at this stage of the Agenda.

  Carried.

1.

LASALLE POLICE SERVICE ANNUAL REPORT

Mayor Bondy leaves the chair at 6:38 p.m.

Deputy Mayor Meloche assumes the chair at 6:38 p.m.

Mayor Marc Bondy, Chair of the LaSalle Police Services Board and John Leontowicz, Chief of the LaSalle Police Service present the 2018 LaSalle Police Service Annual Report.

Deputy Mayor Meloche leaves the chair at 6:44 p.m.

Mayor Bondy reassumes the Chair at 6:44 p.m.

• 218/19
  Moved by: Councillor Desjarlais
  Seconded by: Councillor Renaud

  That the LaSalle Police Service 2018 Annual Report as presented by Mayor Marc Bondy, Chair of the LaSalle Police Services Board and John Leontowicz, Chief of the LaSalle Police Service BE RECEIVED for information.

  Carried.

H.

BY-LAWS

• 219/19
  Moved by: Councillor Renaud
  Seconded by: Councillor Carrick

  That the following By-Laws BE GIVEN first reading:

  8325 - A By-law to amend By-law Number 8272 being a Bylaw to Establish User Fees or Charges for Services, Activities or the Use of Property

  8326 - A By-law to provide for the classification, retention, and destruction of the records of the Town of LaSalle and to repeal By-Law 7738, being a By-Law to establish a new Records Retention Schedule

  8327 - A By-law to authorize execution of an Agreement between the Town of LaSalle and the Town of Amherstburg for the Amherstburg Nuclear Emergency Plan

  Carried.
• 220/19
  Moved by: Councillor Renaud
  Seconded by: Councillor Carrick

  That By-Law numbers 8325 to 8327 BE GIVEN second reading.

  Carried.
• 221/19
  Moved by: Councillor Renaud
  Seconded by: Councillor Carrick

  That By-Law numbers 8325 to 8327 BE GIVEN third reading and finally passed.

  Carried.

I.

COUNCIL QUESTIONS

J.

STATEMENTS BY COUNCIL MEMBERS

K.

REPORTS FROM COMMITTEES

L.

NOTICES OF MOTION

M.

MOTION TO MOVE INTO CLOSED SESSION

N.

CONFIRMATORY BY-LAW

• 222/19
  Moved by: Councillor Renaud
  Seconded by: Councillor Akpata

  That Confirmatory By-Law #8328 BE GIVEN first reading.

  Carried.
• 223/19
  Moved by: Councillor Riccio-Spagnuolo
  Seconded by: Councillor Carrick

  That Confirmatory By-Law #8328 BE GIVEN second reading.

  Carried.
• 224/19
  Moved by: Deputy Mayor Meloche
  Seconded by: Councillor Desjarlais

  That Confirmatory By-Law #8328 BE GIVEN third reading and finally passed.

  Carried.

O.

SCHEDULE OF MEETINGS

Strategic Planning Promotion & Communications Committee - July 4, 2019 @ 10:00 a.m.

Strategic Planning Finance & HR Committee - July 9, 2019 @ 3:30 p.m.

Regular Council Meeting - July 9, 2019 @ 6:00 p.m.

Committee of Adjustment - July 17, 2019 @ 5:30 p.m.

Water & Wastewater Committee Meeting - July 23, 2019 @ TBD

Regular Council Meeting - July 23, 2019 @ 6:00 p.m.

Fire Committee Meeting  - July 25, 2019 @ 4:00 p.m.

P.

ADJOURNMENT

Meeting adjourned at the call of the Chair 6:46 p.m.