THE CORPORATION OF THE TOWN OF LASALLE

REGULAR MEETING OF COUNCIL

AGENDA

Meeting #:
Date:	Tuesday, June 25, 2019 at 6:00 P.m. - 8:00 P.m.
Location:	Council Chambers, LaSalle Civic Centre, 5950 Malden Road

---

A.

OPENING BUSINESS

1.

Call to Order and Moment of Silent Reflection

2.

Disclosures of Pecuniary Interest and the General Nature Thereof

3.

Adoption of Minutes

• RECOMMENDATION

  That the minutes of the regular meeting of Council held June 11, 2019 BE ADOPTED as presented.

4.

Mayors Comments

B.

PRESENTATIONS

1.

LaSalle Police Service Annual Report

Mayor Marc Bondy, Chair of the LaSalle Police Services Board and John Leontowicz, Chief of the LaSalle Police Service present the 2018 LaSalle Police Service Annual Report.

• RECOMMENDATION

  That the LaSalle Police Service 2018 Annual Report as presented by Mayor Marc Bondy, Chair of the LaSalle Police Services Board and John Leontowicz, Chief of the LaSalle Police Service BE RECEIVED for information.

C.

DELEGATIONS

D.

PUBLIC MEETINGS AND/OR HEARINGS

E.

REPORTS / CORRESPONDENCE FOR COUNCIL ACTION

1.

MADD Signs

Clerk's Note: The following resolution was passed at the June 11, 2019 Council Meeting regarding MADD Campaign Signs:
"That the report of the Director of Public Works dated May 31, 2019 (PW-16-19) regarding Mothers Against Drunk Driving (MADD) campaign signs BE RECEIVED; and that the matter BE DEFERRED to the next regular meeting of Council to ensure representatives from MADD and LaSalle Police Services are in attendance."

Notified: Chaouki Hamka, Community Leader, MADD Windsor & Essex County and LaSalle Police Service.

• RECOMMENDATION

  That the report of the Director of Public Works dated May 31, 2019 (PW16-19) regarding Mothers Against Drunk Driving (MADD) campaign signs BE RECEIVED; and that the location of nine (9) permanent MADD signs BE APPROVED; and that an in kind contribution of approximately $3,000.00 to the non-profit organization for installation and maintenance BE APPROVED.

2.

Louisville Sister City

• RECOMMENDATION

  That the report of the Director of Culture and Recreation dated June 17, 2019 (C&R 2019-07) recommending to proclaim Louisville, Kentucky an official Sister City of the Town of LaSalle BE APPROVED; and that Town of LaSalle staff work with the City of Louisville staff to explore joint ventures to commemorate our shared history and heritage focusing on the French settlement during the 17^th and 18^th Century and strategic initiatives that strengthen and enhance our community; and further that Council extend a formal invitation to the members of the Louisville Metro Council, the Louisville Sister City Board Members and Alliance Francaise de Louisville to attend the Rendez-vous Voyageur event in September BE APPROVED.

3.

Energy Conservation & Management Plan

• RECOMMENDATION

  That the report of the Manager of Finance/Deputy Treasurer and Manager of Facilities dated June 25, 2019 (FIN-12-2019) regarding the Town of LaSalle's 2019 Energy Conservation & Management Plan BE APPROVED.

4.

Approval of the 2018 Audited Financial Statements

• RECOMMENDATION

  That the report of the Director of Finance & Treasurer dated June 11, 2019 (FIN-14-2019)  regarding the 2018 Audited Financial Statements BE APPROVED and ADOPTED; and that the 2018 Audited Financial Statements be Published in local newspapers and the Town's website; and that the 2018 Audited Financial Statements and 2018 Financial Information Returns BE SUBMITTED to the Ministry of Municipal Affairs, in accordance with Section 294(1) of the Municipal Act. 

5.

Strategic Asset Management Policy

• RECOMMENDATION

  That the report of the Manager of Finance/Deputy Treasurer dated June 25, 2019 (FIN-15-2019) regarding the Strategic Asset Management Policy BE RECEIVED; and that the Town of LaSalle Strategic Asset Management Policy BE APPROVED.

6.

Windsor Family Credit Union - Financial Services Agreement

• RECOMMENDATION

  That the report of the Director of Finance & Treasurer regarding a Financial Services Agreement with Windsor Family Credit Union BE RECEIVED; and that said agreement BE RENEWED for an additional 5 year term based on the continuation of the existing agreement; and that the Director of Finance & Treasurer BE AUTHORIZED to prepare and sign all the necessary agreements. 

7.

Amherstburg Nuclear Emergency Plan - Emergency Worker Center

• RECOMMENDATION

  That the report of the Fire Chief dated June 7, 2019 (FIRE-19-10) regarding the Amherstburg Nuclear Emergency Plan - Emergency Worker Center BE RECEIVED; and that the Vollmer Complex BE DESIGNATED as a potential Emergency Worker Center in the Amherstburg Nuclear Emergency Plan; and that a corresponding by-law authorizing the execution of an agreement between the Town of LaSalle and the Town of Amherstburg BE APPROVED during the By-Law stage of the agenda.

8.

Records Management Program Updates

• RECOMMENDATION

  That the report of the Records Management Clerk dated June 17, 2019 (CL-14-19) regarding Records Management Program updates BE RECEIVED; and that By-Law 7738, passed on March 10, 2015 which approved the current classification scheme and retention schedule for corporate records BE REPEALED; and that the new By-Law and Records Retention Schedule BE APPROVED setting our series, descriptions and retention periods for corporate records in accordance with current governing legislation; and that the new Records Management Manual BE APPROVED.

9.

Veterans Voices of Canada Request for Support

For Council decision.

Clerk's Note: The attached invitation and sponsorship form has been provided to the County of Essex from the Veterans Voices of Canada local members regarding the Flags of Remembrance Ceremony to be held September 21, 2019 at 1:30 p.m. at Assumption Park, Windsor. The following Veterans have been selected to be honoured: Morris Brause (Germany, UN, Afghanistan), Bill Moss (Korea), Garry Duchane (Canadian Vietnam Veteran), Joseph Johnston (Korea), Chuck Milks (Korea).

10.

Accessibility Advisory Committee Minutes June 4, 2019

• RECOMMENDATION

  That the recommendations contained in the minutes of the Accessibility Advisory Committee Meeting dated June 4, 2019 BE APPROVED as presented.

11.

Parks, Recreation & Events Advisory Committee Minutes May 16, 2019

• RECOMMENDATION

  That the recommendations contained in the minutes of the Parks, Recreation & Events Advisory Committee  dated May 16, 2019 BE APPROVED as presented.

F.

INFORMATION ITEMS TO BE RECEIVED

1.

May 2019 Financial Statement and Financial Reports

• RECOMMENDATION

  That the Financial Statement, Capital Fund Analysis and Reserves and Reserve Fund Schedule ending May 30, 2019 BE RECEIVED for information.

2.

Schedule of Reports to Council

• RECOMMENDATION

  That the report of the Chief Administrative Officer dated June 25, 2019 being a summary of reports to Council BE RECEIVED.

G.

BY-LAWS

• RECOMMENDATION

  That the following By-Laws BE GIVEN first reading:

  8325 - A By-law to amend By-law Number 8272 being a Bylaw to Establish User Fees or Charges for Services, Activities or the Use of Property

  8326 - A By-law to provide for the classification, retention, and destruction of the records of the Town of LaSalle and to repeal By-Law 7738, being a By-Law to establish a new Records Retention Schedule

  8327 - A By-law to authorize execution of an Agreement between the Town of LaSalle and the Town of Amherstburg for the Amherstburg Nuclear Emergency Plan

• RECOMMENDATION

  That By-Law numbers 8325 to 8327 BE GIVEN second reading.

• RECOMMENDATION

  That By-Law numbers 8325 to 8327 BE GIVEN third reading and finally passed.

H.

COUNCIL QUESTIONS

I.

STATEMENTS BY COUNCIL MEMBERS

J.

REPORTS FROM COMMITTEES

K.

NOTICES OF MOTION

L.

MOTION TO MOVE INTO CLOSED SESSION

M.

CONFIRMATORY BY-LAW

N.

SCHEDULE OF MEETINGS

Strategic Planning Promotion & Communications Committee - July 4, 2019 @ 10:00 a.m.

Strategic Planning Finance & HR Committee - July 9, 2019 @ 3:30 p.m.

Regular Council Meeting - July 9, 2019 @ 6:00 p.m.

Committee of Adjustment - July 17, 2019 @ 5:30 p.m.

Water & Wastewater Committee Meeting - July 23, 2019 @ TBD

Regular Council Meeting - July 23, 2019 @ 6:00 p.m.

Fire Committee Meeting  - July 25, 2019 @ 4:00 p.m.

O.

ADJOURNMENT